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How To Use QuickBooks For Amazon FBA

How To Use QuickBooks For Amazon FBA

How To Use QuickBooks For Amazon FBA


QuickBooks is a popular accounting software used by small business owners to manage their finances. For Amazon FBA sellers, it can be an effective tool to track income, expenses, and profits.

However, many Amazon FBA sellers are unsure of how to use QuickBooks to manage their financial data effectively.

In this article, we will explore the benefits of using QuickBooks for Amazon FBA businesses and provide a step-by-step guide on how to use it.

What Is Amazon FBA?

Amazon FBA (Fulfillment by Amazon) is a program offered by Amazon that allows sellers to store their products in Amazon’s warehouses. Once a product is sold, Amazon picks, packs, and ships the product to the customer on behalf of the seller.

Amazon FBA also provides customer service for the products and handles returns and refunds.
This service enables sellers to focus on other aspects of their business while Amazon handles the logistics of storing and shipping products.

What Is QuickBooks?

QuickBooks is a popular accounting software developed and marketed by Intuit. It is designed to help businesses manage their finances, including invoicing, billing, and tracking expenses.

QuickBooks offers a range of features that help businesses organize their financial data, create financial reports, and make informed decisions.

It is widely used by small and medium-sized businesses, including Amazon FBA sellers, to keep track of their finances and stay on top of their accounting.

Why Should I Use Quickbooks For Amazon FBA?

Managing finances is an essential part of running any business, including an Amazon FBA business.

QuickBooks is a powerful accounting software that can help you manage your finances more efficiently, providing you with the tools to track your income and expenses, manage your inventory, and generate financial reports.

By using QuickBooks for your Amazon FBA business, you can streamline your accounting processes and gain a better understanding of your business’s financial health.

1. keeps Track of Your Expense.

One of the main reasons to use QuickBooks for Amazon FBA is to keep track of your income and expenses.

With QuickBooks, you can easily import all of your Amazon FBA transactions and categorize them according to their type.

This includes tracking your sales revenue, Amazon fees, shipping expenses, and any other costs associated with selling on Amazon.

By categorizing your expenses, you can see exactly how much money you’re spending on different aspects of your business and make informed decisions about how to allocate your resources.

2. Manage Your Inventory.

Another reason to use QuickBooks for Amazon FBA is to manage your inventory. With QuickBooks, you can keep track of the items you have in stock, set reorder points, and generate reports on your inventory levels.

This can help you avoid stockouts, prevent overstocking, and manage your cash flow more effectively.

3. Provide Insights and Generate Financial reports.

In addition to tracking your income and expenses and managing your inventory, QuickBooks can also help you generate financial reports that provide insight into your business’s financial health.

With just a few clicks, you can generate a profit and loss statement, balance sheet, cash flow statement, and other reports that can help you make informed decisions about your Amazon FBA business.

4. Organize your finances.

QuickBooks helps you to categorize and organize your business expenses and income accurately. This allows you to see how much you’re spending and earning, and identify areas where you can cut costs or increase your revenue.

5. Tax time made easy.

Since QuickBooks helps you to track all of your business expenses and income, it makes tax time much easier.

You can quickly generate tax reports and export the data to your tax software, which will save you time and reduce errors.

6. Improve cash flow management.

With QuickBooks, you can easily create and send invoices to customers, and track when they are paid.

This allows you to keep a close eye on your cash flow and identify any late payments or outstanding invoices that need attention.

7. Seamless integration.

QuickBooks integrates with many other software programs, including Amazon’s Seller Central. This means that you can automatically import your sales data into QuickBooks, and reconcile it against your bank statements.

How Do I Use Quickbooks For Amazon FBA?

If you’re an Amazon FBA seller, it’s essential to keep track of your income, expenses, and profits. QuickBooks is a powerful accounting software that can help you manage your finances and save you time and headaches.

In this article, we’ll discuss how to use QuickBooks for Amazon FBA.

1. Set up your QuickBooks account.

The first step is to create a QuickBooks account. You can choose from several versions of QuickBooks, including QuickBooks Online and QuickBooks Desktop.

Choose the version that best suits your business needs. Once you have your account set up, you can start configuring your settings.

2. Connect your Amazon account.

To use QuickBooks for Amazon FBA, you’ll need to connect your Amazon account to QuickBooks. This will allow you to import your sales and fees automatically. You can connect your Amazon account by following the instructions in QuickBooks.

3. Create accounts and categories.

To track your income and expenses accurately, you’ll need to create accounts and categories in QuickBooks.

For example, you can create an income account for your Amazon sales and an expense account for your Amazon fees.

You can also create categories for shipping expenses, inventory costs, and other expenses related to your Amazon FBA business.

4. Import your Amazon transactions.

Once you’ve connected your Amazon account to QuickBooks and created your accounts and categories, you can import your Amazon transactions. QuickBooks will automatically categorize your transactions based on the rules you’ve set up.

5. Reconcile your accounts.

Reconciling your accounts means making sure that your QuickBooks transactions match your bank or credit card statements. This step is essential to ensure the accuracy of your financial data.

You can reconcile your accounts in QuickBooks by selecting the “Reconcile” option and following the instructions.

6. Run reports.

QuickBooks provides various reports that can help you analyze your financial data. You can run reports to see your income and expenses, profitability, and cash flow. These reports can help you make informed decisions about your Amazon FBA business.

7. Set up bank accounts and transactions.

To accurately track your income and expenses, you’ll need to set up bank accounts and transactions in QuickBooks.

You can connect your Amazon seller account to QuickBooks and automatically import transactions, or you can manually enter them.

To connect your Amazon account to QuickBooks, go to the Banking menu and select Add Account.

Search for “” and follow the prompts to connect your account. QuickBooks will automatically import your transactions from Amazon.

If you prefer to manually enter transactions, you can do so by going to the Banking menu and selecting Register. From there, you can add new transactions, categorize them, and reconcile your accounts.

8. Set up sales tax.

If you’re required to collect sales tax for your Amazon FBA sales, you’ll need to set up sales tax in QuickBooks. To do this, go to the Taxes menu and select Sales Tax. From there, you can set up your tax agency, tax rate, and tax codes.

You can also connect your Amazon account to QuickBooks to automatically track sales tax collected and owed.

9. Generate reports.

Once you’ve set up your accounts, products, and transactions in QuickBooks, you can generate reports to track your financial performance.

QuickBooks offers a variety of reports, including Profit and Loss, Balance Sheet, and Statement of Cash Flows. To generate a report, go to the Reports menu and select the report you want to view. You can customize the report by selecting the date range, accounts, and other parameters.


Using QuickBooks can help you streamline your Amazon FBA accounting and keep accurate financial records.

By following these steps, you can set up QuickBooks and start managing your Amazon FBA finances with ease.

What do you think?

Written by Udemezue John

Hello, I'm Udemezue John, a web developer and digital marketer with a passion for financial literacy.

I have always been drawn to the intersection of technology and business, and I believe that the internet offers endless opportunities for entrepreneurs and individuals alike to improve their financial well-being.

You can connect with me on Twitter


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