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How To Change Payroll Date In QuickBooks



Managing payroll in QuickBooks is essential for ensuring your employees are compensated accurately and on time.

However, circumstances can arise where you need to adjust the payroll date due to various reasons such as holidays, delays, or specific payroll processing needs.

Changing the payroll date in QuickBooks is a task that requires precision and attention to detail to maintain the integrity of your financial records and ensure compliance with tax regulations.

In this guide, we will walk you through the step-by-step process of changing the payroll date in QuickBooks, whether you use QuickBooks Online or QuickBooks Desktop.

How do I Change the Payroll Date in QuickBooks?

QuickBooks is a powerful accounting software that simplifies various financial tasks, including payroll management. 

However, there are situations where you might need to change the payroll date due to holidays, processing delays, or other reasons. 

Accurate and timely payroll is crucial for both employee satisfaction and legal compliance, so it’s essential to know how to make this adjustment efficiently.

In this article, we’ll provide you with a detailed, step-by-step guide on how to change the payroll date in QuickBooks. 

Whether you’re using QuickBooks Online or QuickBooks Desktop, we’ve got you covered.

Step 1: Access Your Payroll.

Before you can change the payroll date, you need to access your payroll information in QuickBooks. Follow these steps:

For QuickBooks Online:

  • Log in to your QuickBooks Online account.
  • Click on “Employees” in the left navigation menu.
  • Select “Run Payroll” to access your payroll dashboard.

For QuickBooks Desktop:

  • Launch QuickBooks Desktop and open your company file.
  • From the top menu, go to “Employees” and select “Payroll Center.”

Step 2: Locate the Payroll to Be Edited.

Once you’re in the payroll dashboard, you need to locate the specific payroll you want to change. This might be a current or past payroll run. Here’s how to do it:

For QuickBooks Online:

  • In the “Run Payroll” section, find the payroll you want to adjust.
  • Click on the “Edit” option next to the payroll date.

For QuickBooks Desktop:

  • In the Payroll Center, locate the payroll you want to change.
  • Click on the payroll entry to open it.

Step 3: Change the Payroll Date.

Now that you’ve located the payroll, it’s time to change the date. Follow these steps:

  • In the payroll window, look for the date field and click on it to edit.
  • Enter the new payroll date.

Step 4: Review and Save Changes.

Before finalizing the changes, it’s essential to review the entire payroll to ensure accuracy. 

Double-check all employee details, hours worked, deductions, and any other relevant information. Once you’re satisfied, save your changes.

For QuickBooks Online:

  • Click “Preview Payroll” to review the changes.
  • If everything looks correct, click “Submit Payroll” to save the updated date.

For QuickBooks Desktop:

  • Review the payroll information in the Payroll Center.
  • Click “Save Changes” or a similar option to save the new payroll date.

Step 5: Verify Employee Records.

Changing the payroll date might impact employee records, especially for tax reporting. Here’s what you should do:

  • Verify that all employee records accurately reflect the updated payroll date.
  • Make any necessary adjustments to employee records.

Step 6: Run Reports and Make Adjustments.

After changing the payroll date, it’s crucial to run necessary reports, such as payroll summaries, tax reports, and employee pay stubs, to ensure they reflect the correct information. 

If you notice any discrepancies, make the required adjustments.


Changing the payroll date in QuickBooks is a straightforward process that ensures your payroll records remain accurate and compliant. 

Whether you’re using QuickBooks Online or QuickBooks Desktop, following these steps will help you make the necessary adjustments with ease. 

Remember to review and verify all changes to maintain the integrity of your financial records and keep your employees satisfied with timely and accurate paychecks.

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Written by Udemezue John

Hello, I'm Udemezue John, a web developer and digital marketer with a passion for financial literacy.

I have always been drawn to the intersection of technology and business, and I believe that the internet offers endless opportunities for entrepreneurs and individuals alike to improve their financial well-being.

You can connect with me on Twitter


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