How To Make Payroll Checks For Free

How To Make Payroll Checks For Free



Creating payroll checks for your employees is a crucial aspect of running a business, and while there are various ways to do it, you may be wondering how to do it for free.

Many small business owners and startups operate on tight budgets, and finding cost-effective payroll solutions is essential.

Fortunately, there are legitimate ways to make payroll checks for free or at minimal cost, allowing you to allocate your resources more efficiently.

In this guide, we will explore several methods and tools that can help you generate payroll checks for your employees without breaking the bank.

How To Make Payroll Checks For Free?

Managing payroll is a fundamental responsibility for businesses of all sizes. For small business owners and startups operating on limited budgets, finding cost-effective solutions for generating payroll checks is crucial. 

While there are various payroll software options available, many business owners may be wondering how to make payroll checks for free or at minimal cost.

In this comprehensive guide, we will explore several methods and tools that allow you to create payroll checks without breaking the bank. 

These budget-friendly solutions can help you streamline your payroll processes while ensuring that your employees are paid accurately and on time.

1. DIY Payroll Checks.

Creating payroll checks manually is a viable option if you have a small number of employees. Here’s how you can do it:

  • a. Payroll Check Template: Design a payroll check template using word processing software like Microsoft Word or Google Docs. Include essential details such as employee name, pay period, gross pay, deductions, and net pay.
  • b. Payroll Software: Utilize free or low-cost payroll software to calculate gross pay, deductions, and net pay. Once calculated, manually transfer this information to your check template.
  • c. Printing Checks: Use check stock or pre-printed check paper, which you can purchase at office supply stores or online. Ensure that your printer is aligned correctly to print the information precisely on the check.

2. Online Check Generators.

Several online platforms offer free check templates and tools to create payroll checks. Here’s how to use them:

  • Choose a Trusted Website: Look for reputable websites that offer free check templates. Websites like Checkeeper and Online Check Writer provide user-friendly templates.
  • Enter Payroll Details: Input employee information, pay period details, and payment amounts. These platforms typically guide you through the process step by step.
  • Preview and Print: Once you’ve entered the necessary information, preview the check to ensure accuracy. After verification, print the check on standard check stock.

3. Free Payroll Software Trials.

Some payroll software providers offer free trials of their software for a limited time. 

While not entirely free in the long run, these trials can be a cost-effective way to generate payroll checks. Be sure to cancel before the trial period ends to avoid charges.

4. Use Excel or Google Sheets.

If you’re comfortable with spreadsheets, you can create payroll checks using Excel or Google Sheets. Build a payroll template that calculates gross pay, deductions, and net pay based on your specific payroll needs.

5. Check with Your Bank.

Some banks offer free check printing services to business customers as part of their banking packages. Check with your bank to see if they provide this service.

6. Payroll Outsourcing Services.

While not entirely free, some payroll outsourcing providers offer cost-effective solutions for small businesses.

These services often charge per employee or payroll run and may be more affordable than full-service payroll providers.


Managing payroll doesn’t have to be a costly endeavour, especially for small businesses and startups. 

By utilizing the methods and tools mentioned above, you can create payroll checks for free or at minimal cost while ensuring accuracy and timeliness. 

Choose the method that best suits your business needs and budget, and remember to keep records of all payroll transactions for compliance and reporting purposes. 

Efficient and budget-friendly payroll management is within your reach, allowing you to focus on growing your business without breaking the bank.

What do you think?

Written by Udemezue John

Hello, I'm Udemezue John, a web developer and digital marketer with a passion for financial literacy.

I have always been drawn to the intersection of technology and business, and I believe that the internet offers endless opportunities for entrepreneurs and individuals alike to improve their financial well-being.

You can connect with me on Twitter


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